Apply

The OER Fund consists of two grant pathways with different application cycles. The OER Implementation Grants have an annual call for proposals and the 2021 deadline for proposals is November 25, 2021 at 3pm. The OER Rapid Innovation Grants are available on a rolling basis until the allocated funds are exhausted

Before you Apply

Before proceeding, please be sure to read all criteria, eligibility, and application instructions:

Departmental Head Approval

For OER Implementation grants, the Department Head/Unit Head, Director, or equivalent of the Principal Applicant, must be consulted and agree to support the project.

As part of the application process, the applicants must confirm that their Department Head/Unit Head, Director, or equivalent has been consulted on the nature of the project, is aware of potential resource commitments, including any potential faculty releases, and has agreed to support the project, which is indicated by their signature below. If there are resource commitments from the departments of any co-applicants, their Department Heads must also be aware of, and in support of the project.

Attend a Consulting Session

Between September and November, we will be hosting weekly drop-in consulting sessions.The full schedule of OER Fund consulting sessions, as well as OER related workshops, is available on the CTLT Events Open Education Calendar.

Budget Considerations and Cost Estimates

Project budgets must be reasonable and in line with the objectives of the project. OER Fund grant budgets must include a clear explanation for all costs associated with the project.

  • OER Fund grants cannot be used to purchase external consulting or other types of services where expertise and support is available within UBC at a reasonable cost and in a timely manner.
  • Any catering requests should be proportionate and reasonable and clearly show how such support will maximize the benefit of the overall project goals.
  • You can consult with CTLT to develop the budget for your project either at OER Fund drop-in sessions or by contacting Jeff Miller, Senior Associate Director, CTLT (jeff.miller@ubc.ca) to arrange a time for a private consultation.
  • For open textbook or PressBook-based development projects, the UBC Library has created this resource [PDF] which contains time estimates for project development that can be used to help inform your budget.

In developing an OER Fund proposal, an accurate budget projection is important. For your assistance, please see below a table of cost estimates for various services that can be included in OER Fund proposals. These estimates represent maximum amounts for various services that will be supported through the OER FUnd but you should budget on the basis of the actual cost of the people you are planning to employ in the project.

ItemEstimated Range of Cost
Student WagesIf you plan to employ students in OER Fund projects, you should use the rates below in determining your project budget from CUPE 2278 (as of September 1, 2021). A portion ($8.00/hr) of the wages below may be subsidized under the UBC Work Learn Program. The CUPE 2278 rates below include vacation pay.

GTA I = $35.13/hr
GTA II = $33.80/hr
UTA I = $22.77/hr
UTA II = $20.33/hr

Although the above rates are described in terms TA roles, most OER projects employ students as as Undergraduate Academic Assistants or Graduate Academic Assistants as there are not often TA duties involved in OER development work.
Faculty course release$10,000 per course (OER Implementation Grants only. Limit is one course release per project).
Learning Resource Design / Instructional Design$69.00/hr (UBC staff)
Graphic Design;
copyediting
$30.00-$35.00/hr (UBC graduate student)
$20.00-$25.00/hr (UBC undergraduate student)
$40.00-60.00/hr (UBC staff)
Project Manager$30.00-$35.00/hr (UBC graduate student)
$20.00-$25.00/hr (UBC undergraduate student)
$40-60.00/hr (UBC staff)
Additional WagesProject Worker: $17.23 – $18.43/hr
Project Assistant: $20.11 – $21.34/hr
Office/Library Worker: $18.02/hr
Researcher/Professional: $24.78 – $35.70/hr

Includes benefits
OER Hosting and SharingThe UBC Library and CTLT will support OER hosting and sharing. Free OER hosting is available through a number of platforms including UBC cIRcle, UBC Blogs, UBC CMS, UBC Wiki and external OER repositories.

Application Templates

You can use the templates below to help you develop your proposal. Please note, you will need to use one of the below online forms to submit your application.

Implementation Grants:

Rapid Innovations Grants:

Project Evaluation & Reporting

Project evaluation is not only a required component of the reporting process of OER Fund projects, but it is also an important tool to help you understand what is and isn’t working with your project and which areas need more attention. Ongoing and iterative evaluation will help you to improve project design and implementation, make informed decisions, consider sustainability factors, and ultimately reach your intended goals. The CTLT Institute for the Scholarship of Teaching and Learning site has helpful how-to guides for getting started with evaluation.

Please visit the project completion report page for more information about reporting as well as the completion report forms.